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Report: Dam fundraising Vancouver – March 24, 2019
5-01-2019
Overview
On March 24, 2019 a successful fund raising event for the construction of Diamer-Bhasha and Mohmand dams in Pakistan was held. Over 1000 people of the Pakistani community and their allies graced the occasion with their presence and collected funds as detailed below.
Finance Committee members
The finance committee is composed of respectable members from all the collaborating organizations so that
everything is transparent to all organizations involved:
• Farzana Alam - Pakistani Canadian Women Society
• Waqar Khan - Pakistani Canadian Cultural Association of BC
• Asad Syed – Friends of Pakistan Canada Association, I Am Pakistan Worldwide Movement BC Chapter
• Aamir Bajwa - I Am Pakistan Worldwide Movement
• Furquan Gehlen – Independent, Finance committee lead
Tickets Sales process
• Tickets were sold at prices ranging from $50 to $800.
• Receipts were issued for all tickets sold prior to the event.
• We have a record of all ticket sales prior to the event.
• Tickets sold at the event did not get individual receipts and we created one receipt for all tickets sales
from the event day for internal reconciliation purposes.
• We have a record of all ticket sales on event day.
Donation collection process
• High Commission Staff handled all credit card donations:
o They used their credit cards machines.
o They issued their own receipt.
o We entered all transactions in our master spreadsheet.
o All funds went directly into the High Commission account.
• High Commission Staff received all cheque donations:
o We accepted the cheques and wrote out a receipt. White copy went to donor, yellow copy was
attached to the cheque, and pink copy retained for our records.
o We entered all transactions in our master spreadsheet.
o They took cheques with them at the end of the event.
o All funds went directly into the High Commission account.
• All cash was received by Finance Committee members or our volunteers:
o A receipt was issued for cash donations. White copy went to donor, yellow and pink copy was
retained for our records.
o All funds went directly into the Dam Fundraising Vancouver account.
o Cheque issued to High Commission account equivalent to cash donations received.
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Funds raised
Item Amount Comments
Credit Card machine on event day $37,745 Collected by High Commission
Cheques from event day and afterwards as of April 1 $154,993 Collected by High Commission
Consular Window donation $1,000 Collected by High Commission
Cheque from Dam Fundraising Vancouver to High
Commission account
$15,730 For cash collected on Event day
Ticket Sales & Sponsorships $99,780
Outstanding pledges to be collected $29,900
Total $339,148
Expenses
Cheque to Bombay Banquet Hall $28,684 Cheque for Event Day Hall Expenses
Event Day sound system & printing $2701 Cheques for Event Day sound system
and printing expenses
Bank Fee $163 Dam Fundraising Vancouver account
fee
Total Expenses $31,548
Event Total
Total amount collected $339,148
Total Expenses deducted $31,548
Event Total $307,600
Internal Audit
We have gone above and beyond typical checks and controls for fundraising events done in our community:
• We issued receipts for tickets to the event.
• We issued receipts for all donations.
• We have a paper trail for all transactions with no known exceptions.
• The finance committee has respectable members from all the collaborating organizations so that
everything is transparent to all organizations involved.
• The finance committee did an exhaustive internal audit to reconcile all tickets sales, sponsorships and
donations.
Further Questions
For any questions about this report, please contact Furquan Gehlen at FJGHOME@yahoo.com or at 604-603-
8741.
Friends of Pakistan hosted appreciation dinner
Footnotes:
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